Preventive maintenance software
Preventive maintenance software with schedules that hold.
Build preventive maintenance schedules by date, by meter reading, or by a threshold being crossed — then let them run. Rivolq raises the work order, applies the template, assigns it, and reports on whether it actually got done.
14-day free trial · No credit card · Cancel anytime
PMs are the first thing you drop when the day goes sideways.
A chiller trips at ten in the morning and the plan for the day goes with it. The quarterly inspections due this week slide to next week, then the week after. Nobody ever decides to stop doing them — they just quietly stop happening.
Preventive maintenance — preventative maintenance, if that is how your shop spells it — only works when the schedule survives a bad week. Compliance slips silently, and the first hard evidence is a failure or an auditor asking for records you do not have.
- The PM calendar lives in a spreadsheet somebody updates when they remember to.
- Nobody can say what share of last quarter’s PMs actually got done.
- Two technicians run the same inspection differently, because the task list is in their heads.
- The generator’s 250-hour service is tracked by a note taped to the wall.
- Somebody asks for an inspection record and the answer is a search through email.
A preventive maintenance schedule you write once and stop thinking about.
A PM schedule holds an asset, a task list, a frequency and an assignment rule. When it comes due, Rivolq raises the work order from the template and assigns it. Here is the same schedule triggered three different ways.
A fixed schedule stays on the original grid, which is what an inspection record needs.
What a preventive maintenance program needs to survive contact with a real week.
A trigger that does not depend on anyone remembering, a work order that arrives already filled in, and a report that shows whether it happened.
Time-based and meter-based triggers
Calendar schedules create work by date. Meter schedules create work when a reading advances far enough. Condition schedules create work when a linked meter crosses a threshold you set.
- A calendar schedule can be fixed — staying on the original grid, which is what an inspection record needs — or floating, resetting from the last time work was generated.
- Meter schedules run off runtime hours, cycles, starts, mileage, or a custom reading you define on the asset.
- Condition schedules use the warning and critical thresholds on the asset’s own meters.
Work orders that arrive already filled in
Every PM starts from a template, so the work order landing on a technician’s phone carries the task list, the expected hours, the required parts and any qualification the job needs.
- Each step can require a photo, a numeric reading, or an acceptance criterion — measurements, not just tick boxes.
- Apply one template across an asset class, so eight air handlers get the same inspection rather than eight interpretations of it.
- Assign to a person, to a role, or auto-assign by load.
PM compliance and MTTR, per facility
The compliance report shows hit rate per asset, per technician and per facility. The operations reports track how long repairs are taking. Both export as PDF or CSV.
- See which schedules are being missed, and by whom, before it turns into a pattern.
- MTTR trending down means a tighter team; rising backlog age is the earliest sign of a capacity problem.
- Every report compares against the previous period and against your other facilities.
What usually stops a PM program from starting.
These three come up in almost every preventive maintenance evaluation, so the answers are here rather than folded into an FAQ.
“Setting up schedules will take weeks.”
Start with the assets you cannot afford to lose — generators, transfer switches, air handlers, chillers, pumps, boilers, life-safety systems — and use one template to cover the rest of the class in a single pass. PM context comes in through the CSV import alongside your assets, so an existing spreadsheet is a starting point rather than a rewrite. A smaller, cleaner PM set beats a giant library nobody maintains.
“We'll drown in auto-generated jobs.”
The generator is deliberately conservative. If a preventive work order is already open on an asset, the next occurrence is held rather than stacked on top of it. Condition schedules latch, so a reading sitting over its threshold does not raise the same inspection every night. And any schedule can be paused while an asset is out of service or the PM is being redesigned.
“How do I prove compliance?”
PM compliance is a report rather than a spreadsheet you keep by hand: hit rate broken out by asset, by technician and by facility, for whatever period you are asked about. Each completed PM carries the task list that was worked, the readings taken and the photos required, so the evidence sits underneath the number.
ways a PM comes due: calendar, meter, or condition
consultants, setup calls or implementation contracts
day free trial. No credit card to start.
for Growth — the plan your trial runs on
Clean pricing.
No per-user surprises.
PM scheduling, inspection templates and the compliance report are on every plan. Pick the one that fits your facility count and asset volume — the trial runs on Growth, so everything on this page is included.
Preventive maintenance, inspections, work orders, the request portal, the mobile app, and reporting are on every plan.
Every plan includes a 14-day free trial. Cancel anytime. Running more than five facilities or 2,000 assets? See the full plan comparison.
Starter
Core maintenance operating system for small teams.
3 working seats · 1 facility · 250 assets
Growth
Multi-site teams that need reporting and scheduling depth.
10 working seats · 5 facilities · 2,000 assets
Build the schedule once.
Let it survive a bad week.
Add your facility, import your assets, and put PM schedules on the equipment you cannot afford to lose. All of it happens on the trial, and none of it needs us.
14-day free trial · No credit card · Cancel anytime
Came here for one part of the job? These cover the rest of the same system.
