Add Your First Asset

Creating an asset

An asset is anything you maintain. Open Assets, New asset, or scan a QR code on unregistered equipment and Rivolq will offer to create it. Required fields are Name (consistent across similar assets), Type or category (drives PM templates and benchmarking), Facility or zone, and Status (operational, degraded, down, decommissioned). Recommended fields include manufacturer, model, serial, install date, criticality, and replacement cost. Fill in install date even if it is a guess; Rivolq treats blank as unknown and excludes it from age-based analytics.

Why criticality matters

If you fill in only one optional field, choose criticality, a 1 to 5 score that cascades into PM scheduling, alert routing, the capital planner, and risk dashboards. Use 5 for a single point of failure costing real downtime, 4 for important with redundancy, 3 for standard equipment, 2 for auxiliary, and 1 for cosmetic or low-impact.

Documents, QR codes, and hierarchies

Upload manuals, drawings, warranties, and inspection reports under Documents; the AI assistant can then read them and answer questions such as the recommended PM interval. Every asset gets a unique QR code, printable via Asset detail, Print label, so technicians can scan to pull records, log work, or create a work order. Model large assets as parent and child components when they have their own PM schedules, are individually replaceable, or need their own failure rates; they inherit the parent's location and roll up to its history. Limit nesting to about three levels. Decommission rather than delete to preserve history.

Bulk import

Got a spreadsheet of assets? Open Imports, drop the CSV or Excel file, answer the plain-language questions Rivolq could not resolve, check what will be added, and press Add to Rivolq. Mapping, row, and duplicate views are available when you need deeper inspection; they are not mandatory wizard steps. See import assets and facility data for the full flow, then set up preventive maintenance and downtime tracking for the assets that matter most.