How Imports and Scan Work

What each is for

Imports create a usable workspace faster by bringing in structured data such as asset spreadsheets, facility lists, equipment metadata, and supporting maintenance records. Scan captures or connects information quickly in the field, helping users identify assets, start work from the right record, and reduce manual lookup. Imports build the initial structure; scan helps people use and maintain it during real work.

Import flow

Open Imports and drop the file, read Rivolq's summary of what it found, answer the remaining questions, and check the final write sentence before pressing Add to Rivolq. Use the mapping, row, and duplicate views only when the one-page workspace needs deeper investigation. Nothing is written before the final action. The full flow is described in import assets and facility data.

Imports alone do not create a healthy workspace. The workspace becomes reliable when imported data is reviewed, corrected, and then used consistently in real operations. Clean import data before loading it, validate imported records after load, and use scan to reinforce asset accuracy, not to work around messy records.

Import-to-scan checklist

Scan works best after import cleanup, since a QR label is only useful when it points to the correct asset, facility, and location. If duplicate or retired records are labeled, technicians lose trust quickly.

1. 01Import or create a clean asset set.
2. 02Confirm facility, location, asset tag, and serial context.
3. 03Resolve duplicate candidates.
4. 04Filter the asset list to records that should receive labels.
5. 05Print labels from the visible list.
6. 06Place labels in safe, durable, easy-to-scan locations.
7. 07Scan a sample before rolling labels out to the whole facility.

Troubleshooting

If a scan opens the wrong record, stop using that label and fix the asset mapping. Check for duplicate assets, retired records, old labels, or imported rows that should have updated an existing asset instead of creating a new one. Day-to-day scanning is covered in scanning assets.