Assets, Parts, and Vendors

Accurate, linked records turn Rivolq into operating memory instead of disconnected tables. Assets are the equipment records, parts explain supporting material, and vendors explain who services, supplies, or inspects the equipment.

Assets

The more accurate your asset records, the better your reporting, PM coverage, downtime review, and intelligence. Keep critical assets updated with facility, location, category, status, tag, serial, model, manufacturer, warranty, documents, meter context, and open work.

Parts

Parts records should answer what was consumed, what to reorder, what work depends on stock, and which assets share components. Include recognizable names, part numbers, units, vendor context, and supported assets. Focus first on parts that are expensive, long lead, frequently used, or likely to delay work.

Vendors

Vendor records should save time when something fails. Include company name, service type, primary contact, phone, email, rates if tracked, and compliance or insurance context. Note contracts, service windows, and escalation paths your team relies on.

Connect the records

Link asset to vendor, asset to document, work order to part usage, and work order to vendor involvement. Avoid generic vendor records with no contacts, part lists with no units or naming standards, and critical assets with no documents or service context. When completing work, document parts used and vendor involvement; when repeated issues appear, review whether they suggest a PM, inventory, or capital change.